Freedom251 › Flooring Contractor Software
Floorbase
What Floorbase is
Floorbase is web-based software for commercial flooring contractors, connecting takeoff, estimating, quoting, jobs, purchasing, invoicing, warehouse workflows, and payroll. It is built for owner-operated businesses bidding work for general contractors, property managers, and direct owners. Takeoff tools support calibrated sheets, multi-page PDFs, room tracing, roll-cut planning, pattern layouts, and wall measurements. Estimates calculate material, labor, and sundries with waste and coverage rounding, while carton quantities round to whole cartons. Quotes can include site conditions and up to six photos, with branded PDFs, live approval links, typed-name approval, and optional e-signatures. An approved quote converts into a job with phases, purchasing, and billing tied to locked contract numbers. The software imports manufacturer CSV and fcB2B EDI 832 price lists and accepts legacy RFMS numbers. Floorbase Installer adds labor-pool management, work broadcasts, and a combined schedule; its crew-facing screens and text messages support English and Spanish. A 14-day trial includes the full Pro plan and requires no credit card. Starter costs $99 per seat per month.
Who it suits
Floorbase is aimed at owner-operated commercial flooring companies managing bids, field work, purchasing, and billing. Its installer tools also suit teams coordinating crews and schedules in English and Spanish.
What it does well
- Connects takeoff, estimates, quotes, jobs, and billing.
- Quotes support live approvals and optional e-signatures.
- Imports manufacturer CSV and fcB2B EDI 832 lists.
- 14-day full Pro trial requires no credit card.
- Crew screens and texts support English and Spanish.
What to know first
- No free plan is listed.
- Starter costs $99 per seat per month.
- Pro has a $1,995 one-time onboarding fee.
- Mobile platforms are listed as web.
Limits
The full Pro trial lasts 14 days. Starter costs $99 a month per seat; Pro costs $179 a month per seat and has a 1,995 USD one-time onboarding fee, while Enterprise has a 4,995 USD one-time onboarding fee.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Pro | per seat; monthly; $1,995 one-time onboarding · Everything in Starter · product catalog and CSV/fcB2B EDI imports · purchase orders & receiving · inventory · pick tickets, cut sheets & work orders · HR, time-to-job & payroll · equipment, safety & service | $179 a month |
| Enterprise | per seat; monthly; $4,995 one-time onboarding · Everything in Pro · client portal · advanced reporting & analytics · priority support | $279 a month |
| Floorbase Installer | flat monthly · $49/month billed annually · crew and helpers free · no per-person seats | $59 a month |
| Starter | per seat; monthly · CRM, contacts & pipeline · digital takeoff & quoting · jobs, phases & scheduling · punch lists & photo documentation · invoicing, retainage & payments · client proposal & approval links | $99 a month |
As floorbase.app lists them, read 15 Oct 2026. The maker's own page has the final word.
Getting started
- Open the Floorbase website.
- Start the 14-day trial of the full Pro plan without a credit card.
- Use Floorbase in a web browser.
- Choose a plan: Starter, Pro, Enterprise or Floorbase Installer.
Verdict
Floorbase brings flooring-specific estimating and job workflows together, from measured takeoffs through invoicing. Its 14-day trial offers full Pro access, while plans are paid and some include onboarding fees.
Questions
Is there a free plan?
No. Floorbase is paid, and its trial provides the full Pro plan for 14 days without a credit card.
How much does Floorbase cost?
Starter is $99 a month per seat. Pro is $179 a month per seat, Enterprise is $279 a month per seat, and Floorbase Installer is $59 a month flat; Installer is also listed at $49/month billed annually.
What platforms does Floorbase support?
Floorbase is available on the web.
What does Floorbase Installer include?
It provides labor-pool management, work broadcasts and a combined schedule, plus crew-facing screens and text messages in English and Spanish.
Can I export my workspace data?
Administrators can self-serve a full export of CSV files and uploaded documents, including when a workspace is locked for nonpayment.
What happens to data after cancellation?
Access continues through the billing period, the workspace remains exportable for 90 days, and data is retained for 12 months.
Facts from Floorbase's own pages
- Accounting
- Floorbase describes a double-entry ledger with WIP schedules underneath operational records. · floorbase.app, 15 Oct 2026
- Accounting limit
- QuickBooks connectivity is one-way journal-entry export rather than two-way invoice, customer and bill synchronization. · floorbase.app, 15 Oct 2026
- API/MCP
- External agents can use an org-scoped personal access token against POST /api/mcp using JSON-RPC tools. · floorbase.app, 15 Oct 2026
- API permissions
- MCP tokens inherit the issuer's permissions, default to read-only and can optionally allow propose tools. · floorbase.app, 15 Oct 2026
- API token lifetime
- MCP personal access tokens last 90 days and are rotated or revoked from settings. · floorbase.app, 15 Oct 2026
- Billing
- The system supports progress invoices, retainage, payment links, AIA-style billing and job costing. · floorbase.app, 15 Oct 2026
- CAD limit
- Takeoff plans can be imported as PDF, images or DWG/DXF, but takeoff measurements cannot be exported as CAD. · floorbase.app, 15 Oct 2026
- Cancellation retention
- After cancellation, access continues through the billing period, the workspace remains exportable for 90 days and data is retained for 12 months. · floorbase.app, 1 Oct 2026
- Change orders
- Change orders are versioned and preserve existing quote or job numbering when versions change. · floorbase.app, 15 Oct 2026
- Client approvals
- Quotes can be sent as branded PDFs with site conditions, up to six photos, live approval links, typed-name approval and optional e-signatures. · floorbase.app, 1 Oct 2026
- Data hosting
- Application and database hosting, uploaded files and transactional email are handled in United States regions or infrastructure. · floorbase.app, 1 Oct 2026
- Data portability
- Administrators can self-serve a full export of CSV files and uploaded documents, including when a workspace is locked for nonpayment. · floorbase.app, 1 Oct 2026
- Digital takeoff
- Users can calibrate plan sheets, trace rooms, measure areas and plan roll cuts and patterns. · floorbase.app, 15 Oct 2026
- Documentation
- The public help center contains role-based setup guides and extensive articles covering estimating, jobs, inventory, finance, payroll, integrations and security. · floorbase.app, 15 Oct 2026
- Email limit
- Floorbase sends messages and logs replies entered by users but does not synchronize an email inbox. · floorbase.app, 15 Oct 2026
- Estimating
- Assemblies calculate material, labor and sundries with waste and coverage rounding, while carton counts round to whole cartons. · floorbase.app, 1 Oct 2026
- Founded
- The company facts section gives 2026 as Floorbase's founding year. · floorbase.app, 15 Oct 2026
- Headquarters
- The company facts section places Floorbase in Ashland, Virginia, in the Richmond area. · floorbase.app, 15 Oct 2026
- Independent discussion
- A Reddit thread says the founder had been building Floorbase for several months before announcing it publicly. · reddit.com, 15 Oct 2026
- Independent feature report
- The same Reddit announcement describes takeoff, quotes, scheduling and invoicing as being in one product. · reddit.com, 15 Oct 2026
- Independent feedback request
- The founder's Reddit post invited users to provide positive or negative feedback on the product. · reddit.com, 15 Oct 2026
- Independent payment requirement
- The Reddit announcement states that the free trial does not require a credit card. · reddit.com, 15 Oct 2026
- Independent pricing report
- The Reddit announcement says Floorbase publishes its pricing publicly. · reddit.com, 15 Oct 2026
- Independent trial report
- The Reddit announcement states that Floorbase offers a 14-day free trial. · reddit.com, 15 Oct 2026
Where Floorbase stands on Freedom251
- Flooring Contractor Software#8 of 24