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Docbyte Vault
What Docbyte Vault is
Docbyte Vault is a cloud-based platform for digital archiving, long-term preservation and protecting records as legal evidence. Its preservation tools include cryptographic evidence records, fixity checks, qualified timestamps, tamper protection, format validation and migration. Vault supports the archival lifecycle from ingest and storage through data management, access, preservation planning and administration, following the OAIS model. Its modules include Vault Explorer, Vault Admin, Vault Review, Vault Ingest and Vault Collect; Collect accepts uploads through a web or mobile interface. Ingest sources include email, scanners, portals, SharePoint, Veeva, DMS, HR, CRM and ERP systems. The product lists alignment with eIDAS, the Belgian Digital Act, ETSI TS 119 511 and 119 512, E-ARK, OAIS, ISO 14721, ISO 14641 and CEN TS 18170:2025. Administrators can manage metadata, audit logs, evidence records, retention and deletion rules. Authorised users, including auditors and inspectors, have secure, auditable access. Vault also lists multi-region redundancy, search and indexing, legacy-system migration tools and open APIs. Pricing is on request.
Who it suits
Vault is aimed at organisations in finance, insurance, healthcare, government and life sciences that need controlled digital archiving. Its web and API access, retention controls and audit trail may suit teams responsible for long-term records and evidence.
What it does well
- Preserves records with fixity checks and qualified timestamps
- Supports retention and deletion rules
- Search and restore are listed
- Ingests from email, scanners and business systems
- Offers web and API access
What to know first
- Pricing is available on request
- Cloud deployment only
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Docbyte Vault | Pricing not listed; contact Docbyte | On request |
As docbyte.com lists them, read 2 Oct 2026. The maker's own page has the final word.
Getting started
- Visit the Docbyte Vault website.
- Contact Docbyte for pricing and to discuss the cloud service.
- Connect records through the listed ingest sources or APIs.
- Use Vault Collect for uploads through its web or mobile interface.
- Set retention and deletion rules in Vault Admin.
Verdict
Docbyte Vault combines archival lifecycle management with preservation controls, auditability and defined retention rules. Organisations considering it should request pricing and confirm how its listed integrations and modules fit their records workflows.
Questions
How much does Docbyte Vault cost?
Pricing is available on request. Contact Docbyte for pricing.
Which platforms does Docbyte Vault support?
The listed platforms are web and API.
What records sources can it ingest?
Sources include email, scanners, portals, SharePoint, Veeva and other business systems.
Does Docbyte Vault support retention policies and legal holds?
Yes. Retention policies and legal holds are supported, and administrators can manage retention and deletion rules.
Who makes Docbyte Vault?
Docbyte makes Vault. The company was founded in 2006 and is headquartered in Ghent, Belgium.
Facts from Docbyte Vault's own pages
- API security
- The integrations page says API access uses OAuth 2.0 and describes Ingest, Dissemination and x19512 APIs. · docbyte.com, 2 Oct 2026
- Architecture
- The product page lists multi-region redundancy, Evidence Record Syntax, search and indexing, SyncServer for legacy-system migration, and open APIs. · docbyte.com, 2 Oct 2026
- Audience
- Docbyte says Vault is used in finance, insurance, healthcare, government and life sciences. · docbyte.com, 2 Oct 2026
- Audit and access
- Vault provides a complete audit trail and secure, auditable access for authorised users, including auditors and inspectors. · docbyte.com, 2 Oct 2026
- Founded
- 2006 · docbyte.com, 28 Sept 2026
- Headquarters
- Ghent, Belgium · docbyte.com, 28 Sept 2026
- Integrations
- The product page names email, scanners, portals, SharePoint, Veeva and other business systems as ingest sources. · docbyte.com, 2 Oct 2026
- Lifecycle
- Vault supports ingest, archival storage, data management, access, preservation planning and administration in line with the OAIS model. · docbyte.com, 2 Oct 2026
- Modules
- Its listed modules are Vault Explorer, Vault Admin, Vault Review, Vault Ingest and Vault Collect; Vault Collect supports uploads through a web or mobile interface. · docbyte.com, 2 Oct 2026
- Preservation
- It uses cryptographic evidence records, fixity checks, qualified timestamps, tamper protection, format validation and migration to preserve records over time. · docbyte.com, 2 Oct 2026
- Purpose
- Docbyte Vault is a cloud-based platform for qualified digital archiving, long-term preservation and legal-grade evidence protection. · docbyte.com, 2 Oct 2026
- Retention controls
- Vault Admin lets administrators manage metadata, audit logs, evidence records, retention and deletion rules. · docbyte.com, 2 Oct 2026
- Standards
- The product page says Vault aligns with eIDAS, the Belgian Digital Act, ETSI TS 119 511 and 119 512, E-ARK, OAIS, ISO 14721, ISO 14641 and CEN TS 18170:2025. · docbyte.com, 2 Oct 2026
- Support
- Docbyte provides a Support link to its support site and lists [email protected] and +32 9 242 87 30 as contact details. · docbyte.com, 2 Oct 2026
- Trust services
- Docbyte lists signature and seal validation, signature and seal preservation, and evidence management among its trust services. · docbyte.com, 2 Oct 2026
Where Docbyte Vault stands on Freedom251
- Data Archiving Software#18 of 30