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ApolloSRM Financial Aid
What ApolloSRM Financial Aid is
ApolloSRM Financial Aid is part of a student management platform for career, trade, and vocational colleges. The wider system combines admissions, classroom tools, registrar functions, Title IV financial aid and compliance, and graduate outcomes on a student record. The financial-aid module supports disbursements, batches, hold-to-authorize controls, and connections to third-party servicers. ApolloSRM says it computes R2T4, last date of attendance, SAP, 90/10, and gainful employment from the live student record. It prepares COD, NSLDS, and IRS 1098-T files and indicates whether they are ready or blocked; the institution transmits them using its certified federal credentials. Attendance tools cover scheduled and non-scheduled sessions, make-up classes, clock-hour and credit-hour tracking, check-in/out, and computed hours, with missed-check-in warnings. Integrations include Moodle, Canvas, Blackboard, D2L Brightspace, Federal Student Aid, and named aid servicers. The cloud platform offers web and API access. Pricing is tailored to institution size and programs, with migration included; it is available on request and there is no free plan.
Who it suits
ApolloSRM Financial Aid is intended for career, trade, and vocational colleges handling Title IV aid and related compliance. It may suit institutions seeking aid functions alongside admissions, registrar, classroom, and attendance tools.
What it does well
- Supports Title IV disbursements and hold-to-authorize controls.
- Computes listed compliance measures from the student record.
- Connects with several major learning platforms.
- Provides open API backup export.
- Migration is included in tailored pricing.
What to know first
- There is no free plan.
- Pricing is available only on request.
- The institution must transmit prepared federal files itself.
Limits
ApolloSRM prepares COD, NSLDS and IRS 1098-T files but does not submit them; transmission remains with the institution using certified federal credentials. Pricing is institution-specific, with migration included, and there is no free plan.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Institution-specific pricing | Pricing scales with your institution; request a demo for a tailored quote. Migration is included. · Quote tailored to institution size and programs | On request |
As apollosrm.com lists them, read 8 Oct 2026. The maker's own page has the final word.
Getting started
- Open the ApolloSRM website
- Request a guided demo and institution-specific quote
- Plan cloud deployment for your institution and programs
- Connect learning and financial-aid systems through listed integrations
- Configure student records, aid controls, attendance and compliance calculations
- Use certified federal credentials to transmit prepared files
Verdict
ApolloSRM brings financial aid and compliance work into a broader student management system. Institutions should account for the fact that the software prepares federal files, but does not submit them.
Questions
Is ApolloSRM Financial Aid free?
No. It is a paid service with institution-specific pricing available on request.
Which institutions is it for?
It is for career, trade and vocational colleges managing admissions, academics, registrar functions, federal aid and graduate outcomes.
Does ApolloSRM submit federal files?
No. It prepares COD, NSLDS and IRS 1098-T files and shows whether they are ready or blocked, while the institution transmits them with certified federal credentials.
Which learning platforms can it connect to?
Named integrations include Moodle, Canvas, Blackboard and D2L Brightspace, with coursework, rosters and grades synchronization.
Can customers export their data?
The company says customers can export a full backup at any time over an open API without permission.
How are AI actions controlled?
AI actions require grant-gating and human approval, and AI cannot write to a student record without a person signing off.
Facts from ApolloSRM Financial Aid's own pages
- AI controls
- ApolloSRM says AI actions require grant-gating and human approval, and AI does not write to a student record without a person signing off. · apollosrm.com, 8 Oct 2026
- Attendance
- Attendance supports scheduled and non-scheduled sessions, make-up classes, clock-hour and credit-hour tracking, check-in/out, computed hours, and warnings for missed check-ins. · apollosrm.com, 8 Oct 2026
- Compliance
- The platform says it continuously computes R2T4, last date of attendance, SAP, 90/10, and gainful employment from the live student record. · apollosrm.com, 8 Oct 2026
- Data portability
- The company says customers can export a full backup at any time over an open API without permission. · apollosrm.com, 8 Oct 2026
- Federal files
- ApolloSRM builds COD, NSLDS, and IRS 1098-T files and checks whether they are ready or blocked, while leaving transmission to the institution’s certified federal credentials. · apollosrm.com, 8 Oct 2026
- FERPA and access controls
- The platform says FERPA scope, role-based access, and field-level masking are applied to every query, and administrative actions are audited. · apollosrm.com, 8 Oct 2026
- Financial aid
- Its financial-aid module supports Title IV disbursements, batches, and hold-to-authorize controls, with integrations to third-party financial-aid servicers. · apollosrm.com, 8 Oct 2026
- Financial-aid integrations
- The integrations list names Federal Student Aid, COD, NSLDS, FAME, Global FAS, Campus Ivy, and Regent Education. · apollosrm.com, 8 Oct 2026
- LMS integrations
- ApolloSRM says it connects with Moodle and other major learning platforms to sync coursework, rosters, and grades; its integration list also names Canvas, Blackboard, and D2L Brightspace. · apollosrm.com, 8 Oct 2026
- Notable limit
- ApolloSRM prepares federal files but does not submit them; transmission is left to the institution using its certified federal credentials. · apollosrm.com, 8 Oct 2026
- Security
- ApolloSRM says it uses encryption in transit and at rest, least-privilege access controls, tenant isolation, and administrative audit trails, and maintains a SOC 2-aligned security program. · apollosrm.com, 8 Oct 2026
- Support
- The company says a human replies to demo requests within one business day to schedule a guided demo. · apollosrm.com, 8 Oct 2026
- What it does
- ApolloSRM combines admissions, classroom tools, registrar functions, Title IV financial aid and compliance, and graduate outcomes on one student record for career, trade, and vocational colleges. · apollosrm.com, 8 Oct 2026