9 Best Laptops For Quickbooks [Top Picks By Accounting Experts]

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Do you use Quickbooks to deal with accounting records for your business or firm? The accounting software is suitable for all types of business, irrespective of its size – be it small, medium or large. If your work is to manage accounting transactions using it then you must be looking for a laptop that’s compatible with it.

Quickbooks isn’t just popular, but it is highly recommended for tracing the daily accounting transactions of your business. Depending on the type of machine you use, it has two different versions – QuickBooks Online and QuickBooks Desktop version.

Developed and marketed by Intuit, this SaaS (Software as a Service) program can assist in raising invoices, tracking sales, as well as create financial reports. While the desktop version requires you to manually install the software on your system through an installation CD or their website, the online version can be accessed via their cloud applications.

To be honest, the business world is ever-transforming, and it requires everyone to stay on top of their game to remain a part of this competitive world. And, for that, you not only need to be sharp and spontaneous yourself, but you also need a laptop that works flawlessly.

Minimum and Recommended System Requirements For QuickBooks

To run QuickBooks on your laptop, it is necessary for you to at least meet the minimum system requirements. But, it is suggested to go for the recommended system requirement for the software to work smoothly and flawlessly on your device. Also, keep in mind that if you are planning on using the online version of the software, you must have an internet connection and Internet explorer 11 (32-bit).

 Minimum RequirementsRecommended Requirements
CPUIntel Core i3Intel Core i5 or Higher
RAM4GB8GB or Higher
Storage128GB SSD or 1TB HDD256GB SSD or more
DisplayHD (1024 x 768)FHD (1024 x 1080)
BatteryUp to 5 HoursUp to 10 hours
GPUIntegrated GraphicsDedicated Graphics

10 Best Laptops for QuickBooks

To ensure that software works efficiently on a device, it is important to consider the specifications and system requirements. However, it is also important to look at additional features as well as the budget range. Below is a list of our top 10 choices for the best laptops that can be used to run QuickBooks.

1. Best Overall: HP Envy 17M

Whether you work for a large-scale or a small-scale business, this laptop has enough resources to be able to run Quickbooks without any lags or issues. You surely can get the machines that come with Intel i9 but that’d just be paying for resources you wouldn’t require.

  • CPU: 1.8Ghz Intel Core i7-8550U
  • RAM: 16GB
  • Storage: 1TB SSD + 2TB HDD
  • Display: 17.3-inch FHD (1920 x 1080)
  • GPU: 2GB NVIDIA GeForce MX150
  • Battery: Up to 9 hours

The HP Envy 17M is a powerful laptop that comprises a high-end quad-core 1.8GHz i7 processor that can be further boosted up to 4GHz making it perfect for running various activities in QuickBooks such as bill management, freelancer expenses tracking, and accounting for business.

Additionally, its brilliant 4K 17.3 inches Full HD IPS Touchscreen Widescreen LED Display offers a viewing experience like no other. The minimum RAM needed to run QuickBooks is 4GB, however, this incredible laptop offers 16GB. This means that with multiple licenses, the laptop can be used by almost 15 users. Furthermore, it offers a 1TB SSD along with a 2TB HDD which is more than enough to store all your documents and files and then some more.

If you travel with your laptop, then it might feel large because of the 17.3-inch display. However, if you don’t take it out much often and want to use it at your workplace, then this one is a perfect portable desktop replacement too. Coming to the build, Sporting an all-metal silver finish, the laptop is thinner and lighter than the previous models which makes it extremely easy to carry around

The backlit keyboard is also suitable for daily usage. One of the biggest advantages of the system is its Type C USB Port which means that it can also be used to recharge batteries. All in all, the HP ENVY 17M meets all the recommended system requirements needed to run QuickBooks on the device.

Pros
Pros
  • Strong performance
  • Thinner and lighter as compared to previous models
  • Superb 4K display
  • Brilliant audio system
  • Better airflow for cooling
Cons
Cons
  • No touchscreen options
  • Does not support heavy-duty gaming

2. Best Value For Money: Dell Inspiron 15.6-inch FHD Laptop

  • CPU: 3.5GHz Intel Core i7-7500U
  • RAM: 16GB
  • Storage: 1TB HDD
  • Display: 15.6 inch FHD (1920 x 1080)
  • GPU: AMD Radeon R7 M445
  • Battery: Up to 4 hours

The Dell Inspiron 15.6 is another highly recommended laptop to run QuickBooks. The 3.0GHz Intel core i7 processor along with 16GB RAM and a 1TB HDD makes the device perfect to allow multiple users to access and work on the accounting software.

The 15.6-inches Full HD display with a brilliant 1920×1080 resolution allows for perfect visuals. The design and appearance of the laptop makes it extremely attractive and effective. The display quality isn’t the best you can find on a laptop, but to be honest, it provides a good movie watching experience.

Though the AMD R7 M445 GDDR5 4G graphics card isn’t the sturdiest when it comes to gaming, it can still be used for general multimedia activities and light gaming. But as someone who is associated with business transactions, gaming would be the last thing on your mind.

Despite the drawback that the GPU heats up under load, the Dell Inspiron 15.6” FHD meets all the necessary requirements for QuickBooks and is a great budget option for users.

Pros
Pros
  • Good stability and high quality appearance
  • Long battery run time
  • Excellent input devices
  • Great picture quality
  • Highly powerful processor
Cons
Cons
  • Weak battery life
  • GPU heats due to prolonged usage

3. Best From Microsoft: New Microsoft Surface Pro 7

  • CPU: 1.1GHz Intel Core i7 (10th Gen)
  • RAM: 16GB
  • Storage: 256GB SSD
  • Display: 12.3-inch Touch (2736 x 1824)
  • GPU: Intel Iris Plus Graphics
  • Battery: Up to 10 hours

The New Microsoft Surface Pro 7 is a great fit for those who need to use QuickBooks on-the-go. Packed with a detachable Type Cover keyboard, the device has a premium feel to it. It is of the best windows convertibles in the market right now, the sturdy built and brilliant specifications of the Surface Pro 7 allows it to be used both as an office laptop and a personal tablet.

Though the device looks extremely similar to its predecessor Surface Pro 6, the Surface Pro 7 comes with a USB Type C Port and the 10th Gen i7 processor which can run 79% of the softwares.

Although most of them prefer a 15.6-inch display in the business field but if you’re looking for a small-sized display, then this one comes with 12.3-inch 2-in-1 laptop combined with a fast Intel Core i7 processor, 16GB RAM, and 256GB storage makes it a powerhouse and can run any accounting software flawlessly.

Although lightweight, this tablet-type laptop meets all the required criteria for QuickBooks, not just the required criteria but also has resources which can run other high-resource intensive softwares. Users claim that the additional Type C port makes it even better than an iPad Pro.

Pros
Pros
  • Excellent Connectivity
  • Sturdy built
  • Wi-Fi 6
  • Amazing battery life
  • Great CPU Performance
Cons
Cons
  • No Thunderbolt 3 USB
  • Not a major difference between its predecessor and Surface Pro 7

4. Best For Portability: Asus Vivobook S14

  • CPU: 1.8Ghz Intel Core i7-8565U
  • RAM: 8GB
  • Storage: 512GB SSD
  • Display: 14-inch FHD (1920 x 1080)
  • GPU: Intel UHD Graphics 620
  • Battery: Up to 10 hours

The Asus Vivobook S14 is one of the best laptops for running QuickBooks. It comes with the Intel core i7-8565U clocked at 1.8GHz, but when needed it can boost up to 4.6GHz. Additionally, the laptop’s sleek design and powerful performance make it a great addition for professionals who require their job to be done effectively and fast.

There is a 8GB RAM which can allow you simultaneous multi-tasking without any lags. To make it clear, it’s the double than the minimum required RAM for Quickbooks. Besides, it has 14-inch FHD display which is neither too small nor very large, that’s why you can also use it for stock trading or electric cutting machines such as Cricut Explore/Maker, Silhouette Cameo 4, etc.

The ScreenPad 2.0 works amazingly and offers a great workflow. Users can use it to view all open apps, make notes in their own handwriting (very helpful for students in medical or nursing school), as well as get instant access to common applications such as Microsoft Office.

Last but not the least, the laptop stands out among all others for its exceptional battery life of up to 10 hours, which means that users can raise involves, log transactions and do much more without having the need to charge it every now and then.

Pros
Pros
  • IR Face Recognition
  • Good contrast ratio and viewing
  • Great Battery Life
  • Commendable performance
  • ErgoLift Hinge + ScreenPad 2.0
Cons
Cons
  • No Thunderbolt connection
  • Mediocre brightness

5. Best Under Budget: Asus Gaming Laptop

  • CPU: 2.8GHz Intel Core i7-7700HQ
  • RAM: 8GB
  • Storage: 1TB HDD
  • Display: 17.3-inch FHD (1920 x 1080)
  • GPU: 4GB NVIDIA GeForce GTX 1050 Ti
  • Battery: Up to 6 hours

The perfect laptop for users who have to manage accounting records for a big business firm, the ASUS Gaming Laptop is one of the most powerful mid-range laptops in the market. Built to enhance the gaming experience, the laptop can do much more than entertaining, even though that is a big advantage.

The Full HD 17.3-inch screen with a resolution of 1920×1080 pixels is much more than the recommended system requirements for QuickBooks meaning that users can expect better and smoother functioning of the software.

With an 8GB RAM that can be extended up to 32GB and the 7th Gen Intel Core i7-7700HQ processor, the machine won’t lag or have issues running Quickbooks. Additionally, it comes with a 4GB NVIDIA GeForce GTX 1050Ti which makes modern gaming an amazing experience for the laptop users. This feature also makes the laptop a supreme choice for productivity and multitasking.

For such a heavy-duty gaming laptop, it looks very thin and sleek and is also extremely light to carry. Hence, it is fair to say that this is among the most powerful laptops that comes under the budget.

Pros
Pros
  • Strong performance
  • Robust built
  • Perfect for heavy gaming and graphic-related work
  • Smooth keyboard
  • Thin and light
Cons
Cons
  • Average speakers
  • Moderate trackpad

6. Lenovo ThinkPad E590

  • CPU: 1.6 GHz Intel Core i5-8265U
  • RAM: 16GB
  • Storage: 512GB SSD
  • Display: 15.6-inch Anti-Glare (1366 x 768)
  • GPU: Intel UHD Graphics 620
  • Battery: Up to 12 hours

Lenovo is famous for making business-use, sturdy laptops. And, the Lenovo ThinkPad E590 is a marvelous addition to its power packed, business laptops. With a powerful quad-core processor and 16GB RAM, it allows QuickBooks users to perform all their accounting tasks easily. Undoubtedly, the laptop allows multiple professionals, as much as 15 users, to access QuickBooks on the laptop.

The thoughtful exterior and robust construction add to the durability of the ThinkPad. With a 512GB SSD, the device is a fast boot and comes ready to go. Additionally, the battery life is one of the most outstanding features of the laptop, offering up to 12.23 hours.

Though there isn’t much difference between this model and last year’s model, the Whiskey Lake CPU is a significant improvement. Furthermore, the keyboard with its backlit unit and longer key travel gives a more efficient performance than the older models. The Full HD display offers a comfortable viewing angle, decent contrast level, and no PWM. All in all, it is a great laptop to use QuickBooks with.

Pros
Pros
  • Supports M.2 PCIe NVMe/SATA SSDs
  • Business-grade security features
  • Brilliant battery life
  • Amazing keyboard
  • Superb Anti-glare display
Cons
Cons
  • Produces excessive heat
  • Not enough significant changes compared to the last model

7. Acer Aspire 5 Slim

  • CPU: 4.2GHz Intel Core i5-10210U
  • RAM: 8GB
  • Storage: 512GB SSD
  • Display: 15.6-inch FHD (1920 x 1080)
  • GPU: 2GB NVIDIA GeForce MX250
  • Battery: Up to 9 hours
Acer Aspire 5 Slim Laptop is one of the best budget laptops in the market. The sleek laptop packs more than enough power to do your daily computing tasks. It’s Intel Core i5 processor offers respectable performance and suits perfectly to the recommended system requirements to run QuickBooks. An 8GB RAM helps in smoothing the operations while the 512GB SSD offers a decent amount of storage capacity. 

The full HD 15.6-inch display along with the GeForce MX250 with 2 GB of dedicated GDDR5 VRAM graphics card allows users to enjoy light gaming and multimedia activities. Additionally, the IPS panel offers sold viewing angles with reasonably bright and readable views. 

The Aspire 5 Slim Laptop’s stylish aluminum lid and tapered shell make for a very classy exterior. For such a budget price, the machine comes with a great many features including a 10-key numeric keypad with backlight, a roomy trackpad with fingerprint reader, and stereo speakers.

In short, it is a perfect laptop for QuickBooks users who are limited on budget yet wish to enjoy all the features of a normal laptop.

Pros
Pros
  • Thin, lightweight and extremely easy to carry
  • Easy storage and memory upgrades
  • Great battery life for the price
  • Performance worth the money
  • Commendable overall port assortment
Cons
Cons
  • Lacks heavy gaming possibility

8. Dell Inspiron 13 5000

  • CPU: 3.4GHz Intel Core i5-8250U
  • RAM: 8GB
  • Storage: 256GB SSD
  • Display: 13.3-inch FHD (1920 x 1080)
  • GPU: Intel HD Graphics 620
  • Battery: Up to 7.5 hours

With a powerful 3.4 GHz quad-core processor and 8GB of DDR4 RAM, the Dell Inspiron 13 5000 is one of the best convertibles in the market for QuickBooks users. Despite its average battery life of up to 7.5 hours, the laptop’s neat performance, affordable price, and laptop-turned-tablet abilities make it a compelling and robust Ultrabook. In fact, thanks to the 8th-generation Intel Core i5-8250U, the Inspiron 13 5000 is one of the first of its kind to unleash the power of quad-core completely. 

Keeping up with the system requirements for QuickBooks software, the Inspiron 13 5000 offers RAM that is sufficient for up to five users. Additionally, it’s 13.3 inches full HD display with a resolution of 1920 by 1080 matches perfectly to the recommended system requirements for the accounting software.

The weight of the convertible may feel a tad bit heavy for a tablet. Nonetheless, the touch display along with the 360° hinge makes up for the weight in style and comfort. The backlit keypad feels smooth and has solid travel.

To sum it up, Dell Inspiron 13 5000, with all its wonderful features and facilities, can work like a charm with QuickBooks.

Pros
Pros
  • Impressive processor performance
  • Swiveling display that allows to switch between laptop and tablet mode
  • Facial recognition
  • Easy maintenance
  • Decent viewing angles
Cons
Cons
  • PWM results in strong flickering display
  • Dim display

9. New Apple MacBook Pro

  • CPU: 1.4GHz Intel Core i5
  • RAM: 8GB
  • Storage: 128GB SSD
  • Display: 13.3-inch Retina (2560 x 600)
  • GPU: Intel Iris Plus Graphics 645
  • Battery: Up to 10 hours

By far, one of the best ultraportable laptops made by Apple, the New Apple MacBook Pro is every gadget lover’s dream come true. With a 13.3inch Retina display and LED backlighting, the device offers great contrast and more colors than any other laptop can. The resolution and clarity of the screen make all those hours spent on logging sales records and raising invoices on QuickBooks easy on the eyes.

The brilliant Force Touch trackpad with impressive accuracy makes working extremely time-saving and efficient. Additionally, the quad-core i5 processor with 8GB RAM enables the new MacBook Pro to offer strong performance. And, the 128GB SSD makes it easy to store a huge amount of personal as well as official data.

While it is great to have two Thunderbolt 3 ports that allow you to plug in a range of peripherals, with or without adaptors, the lack of any other USB ports could be a bit unsettling at first.

All in all, the new Apple MacBook Pro is a great device for running QuickBooks and must definitely be considered.

Pros
Pros
  • Good performance
  • Sturdy built quality
  • Thin and easy-to-carry design
  • Superb battery life
  • Thunderbolt 3 Support
Cons
Cons
  • Butterfly keyboard switches
  • No alternative to Touch Bar

FAQs Regarding Quickbook Laptops

Can I use QuickBooks Desktop version as well as online version on my laptop?

To use the QuickBooks Desktop version, your laptop must have the software installed. However, to use the online version you must have internet connected and Internet Explorer 11 (32-bit). If you meet all the requirements, you should be able to use both versions on your laptop.

Can I use QuickBooks desktop version on my laptop as well as my desktop?

Yes. As long as you are the only person using the software on both the devices, it is perfectly alright. However, you must keep in mind that the software comes with a standard license agreement that allows for only one person to use the software. If multiple users are running the software, you must purchase additional licenses.

How much RAM do I need on my laptop if my entire team need to use the software?

As per the minimum system requirements, your laptop must have at least 4GB RAM. However, 8GB RAM is the most recommended for one to five users. If you have more than five users working with the software, you can go for up to 20GB RAM that allows up to 20 users to utilize the software.

Does my laptop need internet connection for QuickBooks Desktop version?

If you are using the QuickBooks Desktop version, you have a choice to download the software from an installation CD or via their website. To install it from the website, you would need an internet connection. You do not need the internet if you are using an installation disk. However, once the installation is complete, you would be required to activate and register the product online, which requires an active internet connection. Last but not the least, you may also require the internet to download the latest updates, as and when they happen.

What happens to all the accounting data I use QuickBooks online on my laptop?

Users with QuickBooks online have a monthly cloud subscription from QuickBooks. All the data is stored on the cloud and can be accessed by the user whenever they access their QuickBooks cloud.

The Verdict

Our final verdicts state that the above-mentioned laptops are some of the best devices to run QuickBooks. While most of these machines meet the recommended system requirements, others meet the minimum system requirements with an option to upgrade.

We understand that there are probably many other laptops in the market with similar specifications and great recommendations. If you happen to stumble upon any, please feel free to educate us about the same.

Alternatively, if you require any further clarification regarding any of the laptops mentioned above, we would be glad to assist you. For more details on these devices, kindly visit their website.

We suggest that you go through all the technical and manufacturer details for each product before you make a decision so you can finalize the best product.

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