Do you use Quickbooks to deal with accounting records for your business or firm? The accounting software is suitable for all business types, irrespective of its size – be it small, medium, or large. If your work is to manage accounting transactions using it, you must be looking for a laptop compatible with it.
Quickbooks isn’t just popular, but it is highly recommended for tracing your business’s daily accounting transactions. The type of machine you use has two different versions – QuickBooks Online and QuickBooks Desktop version.
Developed and marketed by Intuit, this SaaS (Software as a Service) program can assist in raising invoices, tracking sales, and creating financial reports. While the desktop version requires you to manually install the software on your system through an installation CD or their website, the online version can be accessed via a cloud application.
To be honest, the business world is ever-transforming, and it requires everyone to stay on top of their game to remain a part of this competitive world. And, for that, you not only need to be sharp and spontaneous yourself, but you also need a laptop that works flawlessly.
- Minimum & Recommended System Requirements
- 8 Best Laptops for QuickBooks in 2021
- 1. Best Overall: Asus ZenBook 15
- 2. Best with MacOS: Apple MacBook Pro
- 3. Best for Accounting Students: Acer Aspire 5
- 4. Best from Dell : Dell Inspiron 15 3000
- 5. Best 2-in-1: Microsoft Surface Pro 7
- 6. Best for Leisure Gaming: ASUS TUF F17
- 7. Best Battery Life: Lenovo ThinkPad E590
- 8. Best 13-inch Laptop: Dell Inspiron 13 5000
- Frequently Asked Questions
- Can I use QuickBooks Desktop version as well as online version on my laptop?
- Can I use QuickBooks desktop version on my laptop as well as my desktop?
- How much RAM do I need on my laptop if my entire team need to use the software?
- Does my laptop need internet connection for QuickBooks Desktop version?
- What happens to all the accounting data I use QuickBooks online on my laptop?
Minimum & Recommended System Requirements
To run QuickBooks on your laptop, it is necessary for you to at least meet the minimum system requirements. It is suggested to go for the software’s recommended system requirement to work smoothly and flawlessly on your device. Also, keep in mind that you must have an internet connection and Internet Explorer 11 (32-bit) if you plan on using the online version of the software.
|Minimum Requirements||Recommended Requirements|
|CPU||10th Gen Intel Core i3||Intel Core i5 or higher|
|RAM||4GB||8GB or higher|
|Storage||256GB SSD||512GB SSD|
|Display||13.3-inch HD (1024 x 768)||15.6-inch FHD IPS (1920 x 1080)|
|Battery||Up to 5 Hours||Up to 8 hours|
|GPU||Intel/AMD Integrated Graphics||NVIDIA GPU with 2GB VRAM|
8 Best Laptops for QuickBooks in 2021
|Asus ZenBook 15|
|Apple MacBook Pro|
|Acer Aspire 5|
|Dell Inspiron 15 3000|
|Dell Inspiron i5567|
|ASUS TUF F17|
|Lenovo ThinkPad E590|
|Dell Inspiron 13 5000|
To ensure that software works efficiently on a device, it is important to consider the specifications and system requirements. However, it is also important to look at additional features as well as the budget range. Below is a list of our top 8 choices for the best laptops that can be used to run QuickBooks.
1. Best Overall: Asus ZenBook 15
The Asus ZenBook 15 is easily one of the most complete laptops that you an accounting student can purchase, especially if the reliance is on QuickBooks, Zoho, and other relevant solutions.
Under the hood, Asus houses the Intel Core i7-10510U CPU, capable of reaching turbo clock speeds of up to 4.9GHz. The quad-core processor is a future-proof inclusion and ensures that you can manage diverse accounting processes, tax-based inputs, sales tracking, and other relevant accounting tasks with ease. Besides, the inclusion of the GTX 1650 Max-Q GPU makes the Asus ZenBook 15 slightly more graphics-centric.
The existing graphics card, paired with 4GB VRAM, is a bit underpowered as compared to the vanilla variant but can still get the job done when rendering workflows and leisure gaming is concerned. However, the 16GB RAM module impressed us the most, as high-end professional usage of accounting software solutions, spreadsheets, and more can stretch the same to the brink.
As far as the storage support is concerned, the 512GB SSD module is more than adequate, considering the manageable size of the QuickBooks files and relevant spreadsheets. Besides, you also get access to the interactive Windows 10 Home operating system, which allows you to run multiple accounting applications, sans compatibility issues.
However, the Asus ZenBook 15 is best known for the high-end, 15.6-inch 4K UHD screen that exhibits an overall resolution of 3840 x 2160 pixels. The UHD panel’s best thing is the existence of NanoEdge bezels, which further the screen-to-chassis ratio by 92 percent. Not just that, the widescreen viewing experience also works in favor of the professionals, allowing them to explore every on-screen element with precision.
Asus also takes care of gadget productivity by offering several nifty enhancements, including the standard backlit keyboard, Alexa-compatibility, integrated IR-powered webcam with Windows Hello compatibility, and the MIL-STD certified chassis for advanced durability. However, as accounting students and professionals need to type extensively like writers, Asus also brings forth the ErgoLift design to optimize the typing experiences.
What stands out though is the inclusion of ScreenPad 2.0 or rather the innovative touchpad, which readily doubles down as a 5.65-inch touch screen for improved app accessibility. The existing interface works as an app switcher and even has a direct line of contact with the primary display. Despite these productivity-centric resources, the Asus ZenBook 15 is still light and portable laptop at 3.60 pounds.
The connectivity suite is also pretty advanced with HDMI, USB 3.1 Gen 2, Gen 1, SD card reader, and Wi-Fi AX standard being the major inclusions. That said, we also liked the 9-hour battery backup, which readily qualifies the Asus ZenBook 15 UX534FTC as one of the more portable, accounting notebooks in the market.
- 10th gen processor
- Mid-range GPU
- Offers Value for money
- Innovative ScreenPad 2.0
- Wi-Fi 6 support
- Not meant for heavy 3D tasks
- Lacks Thunderbolt 3 port
2. Best with MacOS: Apple MacBook Pro
With a 13.3-inch display and LED backlighting, the device offers great contrast and more colors than any other laptop can. The resolution and clarity of the screen make all those hours spent on logging sales records and raising invoices on QuickBooks easy on the eyes.
The brilliant Force Touch trackpad with impressive accuracy makes working extremely time-saving and efficient. Additionally, the Apple M1 8-Core processor with 8GB RAM enables the new MacBook Pro to offer strong performance. And, the 512GB SSD makes it easy to store a huge amount of personal as well as official data.
While it is great to have two Thunderbolt 3 ports that allow you to plug in a range of peripherals, with or without adaptors, the lack of any other USB ports could be a bit unsettling at first.
All in all, the new Apple MacBook Pro is a great device for running QuickBooks and must definitely be considered.
- Good performance
- Sturdy built quality
- Thin and easy-to-carry design
- Superb battery life
- Thunderbolt 3 Support
- Butterfly keyboard switches
- No alternative to Touch Bar
3. Best for Accounting Students: Acer Aspire 5
The Acer Aspire 5 is one of the best laptops under $700. The sleek laptop packs more than enough power to do your daily computing tasks. Its Intel Core i5 processor offers respectable performance and suits perfectly the recommended system requirements to run QuickBooks.
An 8GB RAM helps in smoothing the operations, while the 512GB SSD offers a decent amount of storage capacity. The 15.6-inch full HD display and the GeForce MX350 with 2GB of dedicated GDDR5 VRAM graphics card allow users to do light gaming and multimedia activities. Additionally, the IPS panel offers sold viewing angles with reasonably bright and readable views.
The Aspire 5 Laptop’s stylish aluminum lid and tapered shell make for a very classy exterior. For such a budget price, the machine comes with a great many features including a 10-key numeric keypad with backlight, a roomy trackpad with fingerprint reader, and stereo speakers for music listening.
In short, it is a perfect laptop for QuickBooks users who are limited on a budget yet wish to enjoy all the features of a normal laptop.
- Thin, lightweight and extremely easy to carry
- Easy storage and memory upgrades
- Great battery life for the price
- Performance worth the money
- Commendable overall port assortment
- Lacks heavy gaming possibility
4. Best from Dell : Dell Inspiron 15 3000
The Dell Inspiron 15 3000 is another highly recommended laptop to run QuickBooks. The 2.4GHz Intel Core i5 processor, along with 32GB RAM and a 1TB HDD, makes it perfect for allowing multiple users to access and work on the accounting software.
The 15.6-inch Full HD display with a brilliant 1920 x 1080 resolution allows for perfect visuals. The design and appearance of the laptop make it extremely attractive and effective. The display quality isn’t the best you can find on a laptop, but to be honest, it provides a good movie-watching experience.
Though the Integrated Intel Iris Xe Graphics card isn’t the sturdiest when it comes to gaming or video editing, it can still be used for general multimedia activities and light gaming. But as someone who is associated with business transactions, gaming would be the last thing on your mind.
Despite the drawback that the GPU heats up under load, the Dell Inspiron meets all the necessary requirements for QuickBooks and is a great budget option for users.
- Long battery run time
- Excellent input devices
- Great picture quality
- Highly powerful processor
- GPU heats due to prolonged usage
5. Best 2-in-1: Microsoft Surface Pro 7
The new Microsoft Surface Pro 7 is a great fit for those who need to use QuickBooks on-the-go. Packed with a detachable Type Cover keyboard, the device has a premium feel to it. It is of the best windows convertibles in the market right now, the sturdy built and brilliant specifications of the Surface Pro 7 allows it to be used both as an office laptop and a personal tablet.
Though the device looks extremely similar to its predecessor Surface Pro 6, the Surface Pro 7 comes with a USB Type C Port and the 10th Gen i7 processor which can run 79% of the softwares.
Although most of them prefer a 15.6-inch display in the business field but if you’re looking for a small-sized display, then this one comes with a 12.3-inch 2-in-1 laptop combined with a fast Intel Core i7 processor, 16GB RAM, and 256GB storage makes it a powerhouse and can run any accounting software flawlessly.
Although lightweight, this tablet-type laptop meets all the required criteria for QuickBooks, not just the required criteria but also has resources which can run other high-resource intensive softwares. Users claim that the additional Type C port makes it even better than an iPad Pro.
- Excellent Connectivity
- Sturdy built
- Wi-Fi 6
- Amazing battery life
- Great CPU Performance
- No Thunderbolt 3 USB
- Not a major difference between its predecessor and Surface Pro 7
6. Best for Leisure Gaming: ASUS TUF F17
The perfect laptop for users who have to manage accounting records for a big business firm, the ASUS TUF F17 is one of the most powerful mid-range laptops in the market. Built to enhance the gaming experience, the laptop can do much more than entertaining, even though that is a big advantage.
The Full HD 17.3-inch screen with a resolution of 1920 x 1080 pixels is much more than the recommended system requirements for QuickBooks meaning that users can expect better and smoother functioning of the software.
With an 8GB RAM that can be extended up to 32GB and the 10th Gen Intel Core i5-10300H processor, the machine won’t lag or have issues running Quickbooks. Additionally, it comes with a 4GB NVIDIA GeForce GTX 1650 Ti which makes modern gaming an amazing experience for laptop users. This feature also makes the laptop a supreme choice for productivity and multitasking.
For such a heavy-duty gaming laptop, it looks very thin and sleek and is also extremely light to carry. Hence, it is fair to say that this is among the most powerful laptops that come under budget.
- Strong performance
- Robust built
- Perfect for gaming and graphic-related work
- Smooth keyboard
- Thin and light
- Average speakers
- Moderate trackpad
7. Best Battery Life: Lenovo ThinkPad E590
Lenovo is famous for making business-use, sturdy laptops. And, the Lenovo ThinkPad E590 is a marvelous addition to its power-packed, business laptops.
With a powerful quad-core processor and 16GB RAM, it allows QuickBooks users to perform all their accounting tasks easily. Undoubtedly, the laptop allows working professionals to access QuickBooks on the laptop.
The thoughtful exterior and robust construction add to the durability of the ThinkPad. With a 512GB SSD, the device is a fast boot and comes ready to go. Additionally, the battery life is one of the most outstanding features of the laptop, offering up to 12 hours.
Though there isn’t much difference between this model and last year’s model, the Whiskey Lake CPU is a significant improvement. Furthermore, the keyboard with its backlit unit and longer key travel gives a more efficient performance than the older models. The Full HD display offers a comfortable viewing angle, decent contrast level, and no PWM. All in all, it is a great laptop to use QuickBooks with.
- Supports M.2 PCIe NVMe/SATA SSDs
- Business-grade security features
- Brilliant battery life
- Amazing keyboard
- Superb Anti-glare display
- Produces excessive heat
- Not enough significant changes compared to the last model
8. Best 13-inch Laptop: Dell Inspiron 13 5000
With a powerful quad-core processor and 8GB of DDR4 RAM, the Dell Inspiron 13 5000 is one of the best convertibles in the market for QuickBooks users.
Despite its average battery life of up to 7.5 hours, the laptop’s neat performance, affordable price, and laptop-turned-tablet abilities make it a compelling and robust Ultrabook. In fact, thanks to the 8th-generation Intel Core i5-8250U, the Inspiron 13 5000 is one of the first of its kind to unleash the power of quad-core completely.
Keeping up with the system requirements for QuickBooks software, the Inspiron 13 5000 offers RAM that is sufficient for up to five users. Additionally, it’s 13.3 inches full HD display with a resolution of 1920 by 1080 matches perfectly the recommended system requirements for the accounting software.
The weight of the convertible may feel a tad bit heavy for a tablet. Nonetheless, the touch display along with the 360° hinge makes up for the weight in style and comfort. The backlit keypad feels smooth and has solid travel.
To sum it up, Dell Inspiron 13 5000, with all its wonderful features and facilities, can work like a charm with QuickBooks.
- Impressive processor performance
- Swiveling display that allows to switch between laptop and tablet mode
- Facial recognition
- Easy maintenance
- Decent viewing angles
- PWM results in strong flickering display
- Dim display
Frequently Asked Questions
Can I use QuickBooks Desktop version as well as online version on my laptop?
To use the QuickBooks Desktop version, your laptop must have the software installed. However, to use the online version you must have internet-connected and Internet Explorer 11 (32-bit). If you meet all the requirements, you should be able to use both versions on your laptop.
Can I use QuickBooks desktop version on my laptop as well as my desktop?
Yes. As long as you are the only person using the software on both devices, it is perfectly alright. However, you must keep in mind that the software comes with a standard license agreement that allows for only one person to use the software. If multiple users are running the software, you must purchase additional licenses.
How much RAM do I need on my laptop if my entire team need to use the software?
As per the minimum system requirements, your laptop must have at least 4GB RAM. However, 8GB RAM is the most recommended for one to five users. If you have more than five users working with the software, you can go for up to 20GB RAM that allows up to 20 users to utilize the software.
Does my laptop need internet connection for QuickBooks Desktop version?
If you are using the QuickBooks Desktop version, you have a choice to download the software from an installation CD or via their website. To install it from the website, you would need an internet connection. You do not need the internet if you are using an installation disk. However, once the installation is complete, you would be required to activate and register the product online, which requires an active internet connection. Last but not the least, you may also require the internet to download the latest updates, as and when they happen.
What happens to all the accounting data I use QuickBooks online on my laptop?
Users with QuickBooks online have a monthly cloud subscription from QuickBooks. All the data is stored on the cloud and can be accessed by the user whenever they access their QuickBooks cloud.
Our final verdicts state that the above-mentioned laptops are some of the best devices to run QuickBooks. While most of these machines meet the recommended system requirements, others meet the minimum system requirements with an option to upgrade.
We understand that there are probably many other laptops in the market with similar specifications and great recommendations. If you happen to stumble upon any, please feel free to educate us about the same.
Alternatively, if you require any further clarification regarding any of the laptops mentioned above, we would be glad to assist you. For more details on these devices, kindly visit their website.
We suggest that you go through all the technical and manufacturer details for each product before you make a decision so you can finalize the best product.