Accounting is a dynamic specialization where the analytical workload needs to be supplemented with prompt deliveries and error-free outcomes. That is why you need a powerful yet compact laptop that is capable of running various accounting software.
It is NOT wrong to consider computers as “Accounting essentials” because they allow accountants to get ahead of the complex financial calculations, data management, and tasks related to the journal, ledger, and payroll management. Wouldn’t having a reliable laptop save time?
Accounting students or experienced accountants indulge in the trickiest possible mathematical calculations and data computations while using a diverse array of demanding software such as QuickBooks, Freshbooks, Microsoft Excel, etc. Although all of it could be done without a laptop, but since businesses have started using computers for their work, a laptop with relevant features is essential. But, Which one?
As a grad school or a college student, you might need a laptop for making presentations, doing assignments, handling data-oriented spreadsheets in MS Excel, managing numerical simulations, giving tests online, etc. As a professional accountant, you would need it for similar tasks but with larger datasets and more complex calculations.
Both Accountants and students might use digital accounting tools such as Quickbooks, FreshBooks, Zoho, HCCS, and Sage for diverse bookkeeping. Not to mention, each of these are extremely demanding. Also, when overloaded with work, you might run multiple instances of them at the same time. But do not worry, as the models we’ve listed have enough resources to get the tasks done.
- Minimum & Recommended System Requirements
- Best Laptops For Accounting in 2021
- 1. Best Overall: Asus VivoBook K571
- 2. Best for Professionals: Dell XPS 13 9300
- 3. Best Battery Life: LG Gram 14
- 4. Best 2-in-1 Convertible: Lenovo Yoga C740
- 5. Best for Students: Dell Inspiron 15 5000
- 6. Best with MacOS: Apple MacBook Pro
- 7. Best Value for Money: HP Pavilion 15
- 8. Best Under Budget: Acer Aspire 5
- 9. Best Budget MacBook: Apple MacBook Air
- 10. Cheapest Option: Lenovo Ideapad 3
- Frequently Asked Questions
- How should an accounting student choose a laptop?
- Can every laptop run the QuickBooks software?
- Why do we prefer SSD in laptops dedicated to accounting?
- What is better: Windows or macOS for accounting activities and assignments?
- Is security important when it comes to selecting a laptop for accounting?
- What are the attributes an accounting student looks for in a laptop?
- What is the importance of keypad and numeric pad while selecting a laptop?
Minimum & Recommended System Requirements
Keeping all the factors in mind, here are the minimum and recommended system requirements that will enable you to become self-sufficient and extremely productive.
|Minimum System Requirements||Recommended System Requirements|
|CPU||10th Gen Intel Core i3||9th Gen Intel Core i7|
|Storage||256GB SSD or 1TB HDD||512GB SSD|
|Display||13.3-inch FHD (1920 x 1200)||15.6-inch FHD IPS (1920 x 1080)|
|Battery||Up to 5 Hours||Up to 10 Hours|
|GPU||Integrated Intel UHD Graphics||Dedicated Graphics with 2GB VRAM|
|Weight||Less than 6 pounds||Less than 4 pounds|
Best Laptops For Accounting in 2021
|Asus VivoBook K571|
|Dell XPS 13 9300|
|LG Gram 14|
|Lenovo Yoga C740|
|Dell Inspiron 15 5000|
|Apple MacBook Pro|
|HP Pavilion 15|
|Acer Aspire 5|
|Apple MacBook Air|
|Lenovo Ideapad 3|
As mentioned, laptops dedicated to diverse accounting requirements should feature decent processing power and a good amount of RAM (preferably 16GB of DDR4 standard). In the next few sections, we will talk about 10 handpicked options that can handle any accounting activity and software without any issues. So, shall we begin?
1. Best Overall: Asus VivoBook K571
In the VivoBook K571, Asus puts together a blend of processing power and extensive storage, making it capable of processing large datasets in accounting firms and as a make-shift gaming laptop.
The hexa-core processor (Intel Core i7-10750H) operates at a base speed of 2.6GHz and a maximum speed of 5 GHz. The NVIDIA GeForce graphics processor with its dedicated graphics memory lends its hand for gaming and rendering high-quality images/videos.
The 16GB RAM and the 4GB dedicated graphics memory form a formidable combination for multitasking and smooth operability. The 256GB SSD and 1TB HDD give access to an abundance of space and fast read/write speeds, ensuring smooth operation of accounting ERP software. The Windows-10 Home edition comes as part of the package in this edition.
The 15.6-inch FHD screen displays visuals at a resolution of 1920 x 1080 pixels. The IPS -level panel comes with an 80% screen-to-body ratio and a refresh rate 120Hz, adding fervor to the visual experience.
Asus gives a chiclet-style keyboard that comes with a dedicated Numpad and a key-travel of 1.4mm An adjustable backlight works in favor of gamers, while the smaller arrows can be a drawback.
The Vivobook weighs 4.72 pounds and comes in a black chassis. The design accommodates ventilation grills around the back and the sides. The laptop has four USB ports (one USB 3.2 Gen 1 Type-C, one USB 3.2 Gen 1 Type-A, and two USB 2.0 Type-A), an HDMI port, an ethernet port, a 3.5 mm audio jack, and an SD card reader. Wi-Fi 5 and Bluetooth 4.2 keep the laptop connected wireless.
Battery more often takes the fall in powerful laptops. Vivobook has a three-cell 42Wh battery that comes with a battery backup of five hours with optimized usage and reduced brightness. Despite the weak battery, Asus Vivobook K571 serves as a perfect companion at work and home.
- Hexa-core processor
- Abundant Storage
- Excellent connectivity
- Dedicated graphics memory
- Adjustable-Backlight Keyboard
- Battery life
- Limited graphics customization
2. Best for Professionals: Dell XPS 13 9300
The new and improved XPS 13 9300 from Dell is a masterfully crafted laptop, featuring a durable yet sleek chassis. Constructed using industry-grade aluminum and feathery yet strong carbon fiber, it is completely scratch-resistant and can easily withstand the harshest possible working conditions.
In terms of processing power, the 10th gen i7-1065G7 chipset is a revolutionary addition, perfectly backed by 16GB of RAM. With a turbo clock speed of up to 3.9GHz and 8MB of cache memory, this laptop is fast and capable of handling strenuous accounting needs with precision courtesy of the minimal access time.
Coming to the display, the laptop features a 13.3-inch Full HD panel with 1920 x 1080 resolution and touch screen support on the EyeSafe technology, for minimizing glares. Corning Gorilla Glass 6 is an underlining design element that renders strength and scratch-resistance to the surface. In terms of OS, we get Windows 10 Pro version for improved usability.
It comes with a 512GB SSD which is more than enough for storing huge files. In our research, we found that accountants with around 120 clients didn’t need more than 400GB of storage.
Coming to the GPU, there is an integrated Intel Iris Plus graphics that takes care of medium-graphic-intensive tasks. You could play low resource games like Minecraft, but avoid playing high-end games like PUBG, Overwatch, Skyrim. The processing conglomerate means that using power-intensive accounting tools becomes easier and you don’t encounter any lags.
The heat pipes support exceptional venting, courtesy of an intuitive thermal layout. Therefore, you can keep using demanding accounting software for long without experiencing any form of heating issues.
Despite indulging in demanding professional and academic tasks like online schooling, the built-in power manager makes sure that the device consumes minimum power and offers a runtime of up to 10 hours. The thinner structure further accentuates the power saving qualities. Thereby, enabling working for long hours without needing a recharge. There is also a predictive engine that changes power and CPU usage based on the tasks at hand.
Additional specs in consideration include a market-moving webcam featuring the 4-element shooter HD, precisely for attending to online classes amid the lockdown. The Wi-Fi 6 innovation on display establishes faster and reliable connections. This laptop also supports seamless smartphone integrations via built-in innovation and availability of Thunderbolt ports.
- Exceptional display
- Unique craftsmanship
- More than adequate battery backup
- Path-breaking process prowess
- Storage space could have been more
3. Best Battery Life: LG Gram 14
If you are looking for a powerful laptop that can run accounting tools and software like QuickBooks and Zoho with an ease, then the LG Gram 14 is the one to consider. It is a thin and aesthetically designed laptop that weighs a mere 2.2 pounds making it extremely portable. Besides that, this laptop has a decent numeric keypad that makes it easier for accounting students to make faster entries.
That said, it is the processing power that makes LG Gram worthy of featuring on this list. The fast i7-1065G7 processor clubbed with integrated Iris plus GPU makes it possible for you to experience decent computing speeds while running demanding accounting software. We tested running multiple instances of Quickbooks and Tally and experience zero lags.
Most importantly, LG offers 16GB of RAM that further complements the processing brilliance of the device. Students prefer fast storage units for accessing data if and when necessary. This is where the 512GB SSD comes into the mix. Isn’t it the combination you were looking for?
There is a 14-inch full HD IPS Display with a screen resolution of 1920 x 1080 pixels. It is extremely bright and boasts of sharp viewing angles. The fantastic anti-glare display courtesy of the IPS panel makes it easier for you to work for longer hours without straining the eyes.
What stands out is the 18.5 hours of extended battery life! LG makes it a point to pack in a host of additional Thunderbolt 3 ports and slots for the students to make use of improving productivity. Moreover, the acoustic performance of this device is also commendable.
- Powerful processing components
- Excellent display
- A brilliantly crafted device that is light and enviously sleek
- Includes Thunderbolt 3 ports for faster data transfers
- Exceptional battery
- Slow SATA storage drive
4. Best 2-in-1 Convertible: Lenovo Yoga C740
Accounting, as a computing specialization, pushes your processing resources to a different extent. With professionals and students inclined towards portable laptops for their accounting indulgences, it is more than appropriate to include the new and improved, Lenovo Yoga C740 into the mix.
Clubbed with a potent yet power-efficient processor, the Lenovo Yoga C740 is more than capable of running almost every accounting software and application with ease. The Intel Core i5-10210U CPU doesn’t heat up despite the likes of ZOHO and QuickBooks pushing it to the brink. The quad-core chipset is good enough for managing multiple workflows at once whereas the single-core turbo clock speed of up to 4.2GHz ensures seamless spreadsheet management, provided you need to feed in several fields in a single worksheet.
The integrated Intel UHD graphics coprocessor doesn’t make a lot of difference unless you are inclined towards casual games. As an accounting student, the 8GB RAM is a reliable resource, allowing you to manage several processes, simultaneously. The data processing speed of the system memory is a nifty accounting resource; in case you have voluminous spreadsheets to manage, at one go.
The Lenovo Yoga C740 quite appropriately includes a 1TB solid-state drive. Needless to say, the 1TB SSD offers adequate bandwidth to the accounting students and professionals, as they are more inclined towards stacking up files, books, resources, and media. The storage drive also boots up the pre-existing Windows 10 OS within seconds and even loads demanding applications in no time.
What stands out though is the brilliant 14-inch touch screen display, exhibited by the Lenovo Yoga C740. The 1080p panel is color accurate to the letter and assumes a power-efficient form. Besides, the IPS screen also projects a wide-angle viewing experience, which is perfectly supplemented by the anti-glare properties. Lenovo also accommodates a standard backlit keyboard with a surprisingly acceptable key travel.
Other relevant specifications include integrated stereo speakers with a 3D acoustic presence, HD webcam, a smooth trackpad, and 360-degree, multi-mode operability. Then again, the Lenovo Yoga C740 is one of the more portable 2-in-1s in the market, weighing a mere 3.09 pounds. Despite the slimmer chassis, you get access to a Type-A port and hybrid audio back. Connectivity-wise, the Wi-Fi AC standard makes an appearance.
As far as autonomy is concerned, this convertible offers a 10-hour backup, regardless of the usage patterns. Then again, Lenovo sweetens the pot further for the professionals with a nifty little fingerprint scanner to rely on. Overall, this is a compact yet efficient 2-in-1 for a majority of your accounting indulgences, essentially at an affordable price tag.
- 10th gen processor
- Integrated fingerprint scanner for added data security
- Excellent keyboard
- Responsive screen
- Massive storage capacity
- Long-lasting battery
- Lacks an adequate number of ports
- Speakers aren’t loud enough
5. Best for Students: Dell Inspiron 15 5000
For professionals who rely on mobility and improved productivity, this laptop from Dell is a decent addition to the repertoire. From a structural point of view, this is a well-built laptop with the company emphasizing aesthetics and sleekness.
In terms of display, Dell Inspiron 15 5000 offers a 15.6-inch Full HD 1080p display with decent viewing angles. Most importantly, the anti-glare panel allows you to work relentlessly without straining your eyes.
Accounting professionals need to multitask as documents require extensive levels of automation and simulation skills via software and tools. Dell makes it possible sans lags courtesy of the quad-core i5-1035G1 processor and 16GB of RAM. The chipset overclocks at 3.6GHz which makes demanding tasks easier to initiate. The integrated GPU also performs as per expectations.
However, it is the 512GB SSD that offers ample storage space and allows you to access data quicker than most of the other SSD laptops. They can also make use of the decent battery backup to continue and submit work even during power cuts. This device takes minimum boot-up time and also flaunts a decent fingerprint reader to help you secure your data.
The device is capable of surfing on the internet and can also perform other activities such as movie watching, listening to music, etc. Dell also packs in a standard webcam and built-in microphone. The company also offers a decent set of ports including USB 3.1, USB 2.0, and more for added productivity.
- Decent and fast storage space that also assists in faster booting
- Exceptional processing power
- Brilliant acoustics courtesy of MaxxAudio Pro technology
- Utilitarian and secured fingerprint sensor
- Underwhelming design
- Average battery
6. Best with MacOS: Apple MacBook Pro
Every accounting professional would want to work on an Apple MacBook device courtesy of the lag-free experience and magic keyboard. The MacBook Pro 13 lives up to the hype and comes across with a crafty and feathery chassis. At 3.1 pounds, this is one of the lightest computing devices on our list. Moreover, the sleekness at 15.6mm also deserves a special mention.
The processing power of the MacBook Pro 13 is exceptional as the quad-core i5 processor can turbo boost up to 3.9GHz for improving file rendering. Apart from that, the 8GB RAM support also offers additional processing capabilities to the device, clubbed with the Intel Iris graphics unit. In terms of storage, we get a 512GB SSD unit for faster file reading, writing, and transfers.
It flaunts a 13.3-inch Backlit panel with the much-anticipated Retina Display technology and a display resolution of 2560 x 1600 pixels. The color reproduction capability of a MacBook is second to none. Not just that, the macOS is equally responsive and makes academic indulgences, more productive than ever, further bolstered by the exceptional pixel density.
The MacBook Pro 13 offers up to 10 hours of battery backup, depending on usage. Apart from that, this device offers the innovative Touch Bar and the futuristic ‘Force Touch’ trackpad. These feature support hours of uninterrupted work and increased task-based productivity.
Other standout aspects include the True Tone display innovation and the magic keyboard featuring the scissor mechanism for an optimal typing experience. The device also packs in 2 Thunderbolt ports, supporting quick charging and faster file transfers.
- Brand credibility
- Excellent processing power
- Fastest possible solid-state storage unit
- Brilliant aesthetics
- Underwhelming storage space
7. Best Value for Money: HP Pavilion 15
The pavilion is the trademark for the balance of performance and utility among the HP laptops. In this edition of Pavilion 15, HP puts together an 11th Gen processor with sufficient storage and operating memory that serves as a work laptop to handle loads of Enterprise Management software, large datasets inevitable in accounting firms.
The Intel Core i7-1165G7 has four cores operating at a base speed of 2.8 GHz and a turbo speed of 4.7 GHz. The Intel Iris Xe Graphics processor shares the system memory but can handle HD streaming and light-weight games.
The 16 GB DDR4 SDRAM and the 512GB SSD combination stand for faster data read/write speeds and smooth data accessibility. The Windows-10 Pro edition comes with additional security features protecting the laptop and data from security threats.
The 15.6-inch FHD screen has a resolution of 1920 x 1080 pixels. Driven by IPS technology and micro-edge bezels, the laptop comes with wide viewing angles, improving the quality of visual experience. The pavilion comes with a full-sized keyboard with a numeric pad. The wide touch-pad responds smoothly to multi-touch gestures.
The laptop weighs 3.86 pounds and sports a simplistic silver design. Pavilion offers excellent connectivity with three USB ports (one Type-C and two Type-A), a 3.5mm audio jack, an HDMI port, and an SD card reader. With Wi-Fi 6 and Bluetooth 5, the HP Pavilion gets state-of-art wireless connectivity.
A three-cell, 41Wh battery, HP claims a backup of eight hours. The HP Pavilion offers the perfect solution for accounting professionals with a powerful processor and sufficient memory.
- HP Fast charging
- 11th Gen processor
- Micro-edge bezels
- Wi-Fi 6 support
- Bluetooth 5
- Non-illuminated keyboard
- Ventilation issues
8. Best Under Budget: Acer Aspire 5
Acer is known for its value-for-money products ranging from basic utility laptops to gaming powerhouses. In Aspire 5, Acer packs a 10th Gen processor with a dedicated graphics card, making it an affordable companion for work and entertainment.
Intel Core i5-1035G1 has four cores clocking at a base speed of 1GHz. With a turbo speed of 3.6GHz, multi-threading cores, and a dedicated NVIDIA GeForce MX350, the processing unit can run software like SAP ERP, Tally, and lightweight games like FIFA and SIMS.
The 8GB DDR4 SDRAM and dedicated graphics RAM of 2GB can prove to be an effective combination. The 512GB SSD has higher read/write speeds, which come in handy while handling larger data sets.
The 5.6-inch FHD display is powered by IPS technology and comes with a resolution of 1920 x 1080 pixels. The Windows 10 Home edition comes pre-installed as a part of the package. Aspire has a full-size, backlit keyboard with a dedicated numeric pad. The keys are spaced adequately to facilitate error-free typing, and the touchpad has a smooth response system for multi-touch gestures.
The laptop weighs close to 4 lbs in a textured-black design. It comes with one USB Type-C, one USB 3.0 Type-A, one USB 2 Type-A, an Ethernet port, an HDMI 2.0 port, and a 3.5mm audio jack. Wi-Fi 6 and Bluetooth 5 bring the latest wireless connectivity to the laptop.
Acer claims a battery backup of up to 8 hours. In Aspire 5, Acer offers a higher utility product by combining a tenth-generation processor with adequate memory to form a workhorse laptop capable of storing and processing large volumes of data.
- Affordable price
- Wi-Fi 6 support
- Dedicated graphics Memory
- Quad-core processor
- Backlit Keyboard
- Plastic body
- The card reader is absent
9. Best Budget MacBook: Apple MacBook Air
If you are an accounting student searching for an affordable Apple device, the MacBook Air is the one to consider! Unlike the previously mentioned MacBook Pro, this device is sleeker and lighter; thereby offering improved mobility to the student. The aluminum-clad chassis is durable and looks enterprising.
In terms of display, the 13.3-inch Retina Display panel is bright, flaunts 2560 x 1600 in terms of screen resolution, and allows students to indulge in diverse academic assignments and acts of leisure with ease. Moreover, the MacOS is an extremely resourceful operating platform that makes the device interactive and productive. The razor-sharp display is further bolstered by the “True Tone” technology.
The newest Apple M1 8-core chip might look underwhelming but powers the device like an absolute beast. The chipset is perfectly complemented by 8GB of RAM memory. The chipset can clock at speeds of up to 3.2GHz and works in cohesion with the Integrated Apple 7-core GPU.
The 256GB SSD is a decent addition for accounting professionals and students to store their files, spreadsheets, video lectures, and demanding software files with ease.
MacBook Air flaunts a powerful battery with up to 12+ hours of backup. Besides that, the device also offers decent security to the students, in the form of an integrated fingerprint sensor. This gadget also brings forth a three-mic array which boasts of exceptional acoustics performance. Apple also integrates Touch ID support followed by a decent collection of Thunderbolt 3 ports for fast charging.
- Unique aesthetic elements
- Powerful processor and other internal components
- Vibrant display which razor-sharp viewing angles
- Excellent collection of ports
- Excellent battery
- Predictable design
10. Cheapest Option: Lenovo Ideapad 3
Lenovo is familiar with offering budget laptops ranging from $500 to $700. The Ideapad 3 brings a 10th Gen processor, and ample memory to handle the day-to-day chores. Be it using accounting software at work or watching movies at home, the Ideapad can handle it.
The i3 dual-core processor operates at a base speed of 1.2GHz and can handle the software within its purview. The integrated Intel UHD Graphics can handle low-graphic-profile games and movies at HD quality.
An 8GB DDR4-SDRAM and 256GB SSD support fast data read/write speeds and keeps the software operations smooth. Ideapad 3 comes with Windows 10 Home edition. The 15.6-inch FHD screen delivers visuals at a resolution of 1920 x 1080 pixels.
The Ideapad has an island-style keyboard with a dedicated numeric pad. The key-spacing is suitable for prolonged daily usage. The touchpad comes in standard size and handles multiple touch gestures smoothly.
At 3.7 lbs, the laptop stands midway to the heavier side. It has a plastic body with a black matte finish. Ideapad comes with two USB 3.0 ports, one USB 2.0 Type-A port, an HDMI port, a 3.5mm audio jack, and a card reader. Wi-Fi-5 and Bluetooth enable wireless connectivity.
Lenovo claims that the two-cell lithium-ion battery has a backup for 7.5 hours. With optimal usage and reduced brightness, the laptop should take you through the day. Lenovo puts together a tenth generation i3 processor, 8GB RAM, at a budget-friendly price, making it an entry-level laptop to take care of your daily activities at work and home.
- Wi-Fi-5 support
- 8GB of RAM
- 10th Gen Dual-Core CPU
- 180-degree flexible design
- Non-illuminated keyboard
- Plastic build
Frequently Asked Questions
How should an accounting student choose a laptop?
An accounting laptop is the one that can run QuickBooks software without any lag. For students, QuickBooks is the holy grail of online accounting and automated calculations. Therefore, any laptop that has minimum system requirements to run QuickBooks will serve the purpose.
Can every laptop run the QuickBooks software?
QuickBooks is a powerful accounting software that requires at least 2GB of RAM to work. However, to run the Premier or Pro version of the same, the processor must be able to clock at 2GHz, even if it is in the turbo mode.
Why do we prefer SSD in laptops dedicated to accounting?
Accounting Softwares like Tally ERP 9, QuickBooks, and Sage accounting work with massive data sets. However, the existing data can easily bog down even the most powerful systems. Therefore, it is necessary to consider laptops with Solid State Drives for storage as they read and write data faster than HDDs.
What is better: Windows or macOS for accounting activities and assignments?
While the macOS is great for handling demanding accounting activities and data processing with ease, we would still prefer Windows 10 OS due to the exceptional compatibility with diverse software units and tools.
Is security important when it comes to selecting a laptop for accounting?
Accounting is a data-intensive domain and therefore it is necessary to choose a gadget that can restrict the access of others. This is why MacBooks are preferred as they come with a host of security tools. Moreover, MacBooks also support dual-boot which allows you to make a guest Windows profile for guest access.
What are the attributes an accounting student looks for in a laptop?
Accounting students prefer light-weighted gadgets to carry them around with ease. Besides that, they obviously prefer a high-end, preferably i7 chipset and almost 16GB of RAM for lag-free software handling. Moreover, a good GPU, a powerful battery, and an anti-glare screen are also preferred as the accounting tasks usually go on for longer periods.
What is the importance of keypad and numeric pad while selecting a laptop?
Accounting students usually prefer devices with decent key travel and an ergonomic Numpad for making quick entries. Accounting involves data stores and it is necessary to have adequate resources to add them to the spreadsheets with ease and precision.
Processing large data sets and using analyzing tools are bread and butter for accounting professionals. While the requirements might put demands on processing power and storage space, it doesn’t require a dedicated graphics memory. It depends on preference and requirements.
- Despite its weak battery performance, Asus VivoBook K571 is the best pick to handle the workload and keep you entertained with games.
- Lenovo Ideapad 3 brings adequate processing power to handle accounting software at a budget-friendly price.
- Acer Aspire 5 is amongst the most affordable, value-for-money products, geared to act as a workhorse at the office and entertain you at home.